YOUR ON-THE-GROUND PARTNER IN ITALY.
VIVA supports international wedding planners with vendor sourcing, negotiation and on-site coordination across Italy, so you can focus on design and your clients.
PLANNING AN ITALIAN WEDDING FROM ABROAD IS COMPLICATED.
LANGUAGE & CONTRACTS
Negotiations and paperwork in Italian, across time zones.
PRICING CLARITY
Understanding local market pricing and negotiating with suppliers on your behalf.
ON-SITE PRESENCE
Someone on the ground to solve problems before your clients ever notice them.
WHAT WE TAKE CARE OF
VENUE SCOUTING & SITE VISITS
Finding suitable venues and arranging local site visits.
VENDOR SOURCING & NEGOTIATION
Identifying the right suppliers, requesting proposals and supporting negotiations and contracts.
PERMITS & PAPERWORK
Guidance on local permits, requirements and practical paperwork.
TIMELINE & ON-SITE COORDINATION
Keeping the local team aligned before and during the event.
CLEAR ENGLISH REPORTING
Clear updates, proposals and communication at every stage.
HOW WE WORK WITH YOU
SHARE YOUR BRIEF
Tell us the date, region, guest count and vision.
RECEIVE A PROPOSAL
Clear scope and transparent pricing, with no surprises.
WE EXECUTE ON THE GROUND
You remain the face of the project for your clients. We work discreetly behind the scenes. Your clients stay yours.
LOCAL NETWORK, ONE POINT OF CONTACT
Behind every VIVA project is a trusted network of Italian venues, caterers, florists, photographers and production teams.
We coordinate the Italian side around your brief, destination and client requirements, while you remain in control of the overall project.
One local contact. A trusted network behind the scenes.
A LIMITED NUMBER OF PARTNERSHIPS
We are opening a limited number of places for planners who want an Italian partner from the start.
NEW PARTNERS RECEIVE
The coordination fee on your first project.
Priority scheduling for your dates, subject to availability.
A complimentary venue scouting report for one venue of your choice.
In return, we ask for honest feedback and, where appropriate, permission to feature the collaboration.
WHERE WE OPERATE
Based near Milan and Bergamo, we work across Italy.
Tuscany & Florence · Venice · Lake Como · Rome · Dolomites · Milan · Amalfi
FREQUENTLY ASKED QUESTIONS
Ideally 6–12 months before the wedding, though we are happy to review shorter timelines.
No. All communication goes through you.
Every project is scoped individually.
Yes. All communication and reporting are in English.
TELL US ABOUT YOUR NEXT ITALY PROJECT.
Tell us about your next wedding in Italy and how you would like us to support your team.
We reply within 24 hours.